Use inbox rules to automatically perform specific actions on email that arrives in your inbox. For example, you can create rules that will automatically move messages to other folders, or delete them based on certain criteria, or forward to another user, etc.
Rules only run on your inbox. They don't run on other folders.
- Login to Office 365 (https://mail.office365.com)
- Click Settings (the gear icon in the upper right-hand of your screen).
- At the bottom of the Settings panel, Click View all Outlook settings – then Click Mail -- then Click Rules
- Click Add new rule
Name your rule then select the conditions that match the task you want to happen (for example:)
Rules are applied to incoming messages and can be quickly created from any folder.
- To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, and select Create rule.
- Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK.
- Select OK. The rule will be applied to all incoming messages. If you'd like to run the rule on your inbox immediately, select the check box for Run this rule now in Inbox.
If you'd like to do more than just move the message from a specific sender or set of senders to a folder, select More options. The rules settings menu will open.
Inbox rules are applied to incoming messages based on the order they're in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox.
At the top of the page, select Settings > View all Outlook settings.
Select Mail > Rules.
Select a rule, and then use the Up arrow or Down arrow to change the order in which the rule is applied to incoming messages.
- Every rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception.
- If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook on the web.
- Be sure to press Save to create your rule or Discard to cancel rule creation.